I was recently looking to backup my emails from a Microsoft Exchange server, but I noticed that my older emails were missing. Scrolling down, it appeared that I could only see emails from the last year. If I searched within Outlook I could eventually find the older emails, but they were missing from my inbox. My assumption was that this was an Outlook setting rather than an issue with the server, and research proved me correct. Luckily, this can be fixed quite easily.
Mail automatically deletes junk messages at the specified time. Select a setting other than Never to avoid exceeding storage limits set by your email account provider. Select a mailbox on the mail server or on your Mac to store deleted messages, or choose None (deleted messages are removed and aren’t available in the Trash. Mail app on a Mac - how do I keep old emails on my IMAP server without downloading them to my computer? I have 14 GB of old emails in my IMAP (Microsoft Exchange) account. I do not want to waste space on the 512 GB SSD on my new Macbook so I am looking for an option to delete the messages on my computer but still have them available on the mail.
First, in Outlook, go to the File menu, and under Info choose the required account. Then, click Account Settings and select “Account Settings…”
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4) In the 'POP Download' section, choose the option 'Enable POP for mail that arrives from now on'. Doing this stops Outlook or any email clients from downloading old emails. Rather they will download emails from the date you select the option in step 4.
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Next, select your email account and then click “Change…”
Finally, under “Download email for the past:”, move the slider all the way to the right and then click Next.
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Outlook should now retrieve all your old emails, so you can archive them or do as you wish!
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